What the foundation of your Master Data Management (MDM) system is built on will depend on the implementation style you agree gives you the best chance of project success. And this will largely be determined by your business situation when it comes to data management.
There are a few different implementation styles to choose from with the main differences being whether you control your data from a central hub or synchronise the hub with your existing data sources.
But why is it essential to give careful consideration to the style of implementation?
Maintaining a single version of the truth across your organization is a high priority for most organizations – alongside meeting compliance and regulatory obligations. Focus is placed on improving data quality, establishing guidelines for data governance and ensuring data can be easily managed and accessed across the business.
Each of these factors can be achieved by using most common implementation styles. However, Master Data Management systems vary widely between organizations, and your type of deployment will depend on your core business, corporate structure and company goals.
Your MDM solution provider will be able to advise you on the best approach depending on your business needs. Here we take a look at four common Master Data Management implementation styles to help you decide which one most closely matches your organizational requirements.
MDM implementation 1: The Registry style
First, we’ll take a look at the Registry style, which is mainly used to spot duplicates by running cleansing and matching algorithms on data from your various source systems. It assigns unique global identifiers to matched records to help identify a single version of the truth.
This style doesn’t send data back to the source systems, so changes to master data continue to be made through existing source systems. Instead, it cleans and matches the identifying cross-referenced information and assumes the source system can manage the quality of its own data.
Information needed to match and provide the link between corresponding records is stored, and a view of this data can be accessed as required.
When a single, comprehensive view of a customer is needed, it uses each reference system to build a 360-degree view in real-time. However, central governance of the data is required to ensure the golden record is reliable.
The Benefits of a Registry style Implementation
If you have a large number of source systems spread across the world, it can be difficult to establish an authoritative source. A Registry style approach can be used to analyze the data while avoiding the risk of overwriting information in the source systems. This will help you avoid potential compliance failure or other regulatory repercussions (which may vary from country to country) that could occur if source data is changed.
Registry Style provides a read-only view of data without modifying master data and is a useful way to remove duplications and gain consistent access to your master data.
It offers low-cost, rapid data integration with the benefit of minimal intrusion into your application systems.
MDM implementation 2: The Consolidation style
Next, let’s look at the Consolidation style. With a Consolidation style, the master data is generally consolidated from multiple sources in the hub to create a single version of truth, otherwise known as the golden record.
A golden record is stored in the central hub and used for reporting and reference. However, any updates made to the master data are then applied to the original sources.
The Benefits of a Consolidation style Implementation
With a Consolidation style, you can pull master data from a number of existing systems and channel it into a single managed MDM hub. This data can then be cleansed, matched and integrated to offer a complete single record for one or more master data domains.
Consolidated hubs are inexpensive and quick to set up, providing a fast and efficient way to facilitate enterprise-wide reporting. This style is mainly used for analysis, giving you a trusted source of data for reporting and analytics.
MDM implementation 3: The Coexistence style
A Coexistence style allows you to construct a golden record in the same way as the Consolidation style, but your master data is stored in the central MDM system and updated in its source systems.
The Coexistence style can be more expensive to deploy than the Consolidation style as master data changes can happen in the MDM system as well as in the application systems.
All attributes of the master data model must be consistent and cleansed before uploading them into the Master Data Management system.
The Benefits of a Coexistence style Implementation
The main benefit of this style is that data is mastered in source systems and then synchronized with the hub, so data can coexist harmoniously and still offer a single version of the truth.
Another benefit of this approach is that the quality of master data is improved, and access is faster. Reporting is also easier as all master data attributes are in a single place.
A Consolidation style hub can naturally evolve into a Coexistence Style hub if your business decides it requires the advantage of being able to link centrally governed data back to the source systems.
MDM implementation 4: Transaction/Centralized style
The Transaction style stores and maintains master data attributes using linking, cleansing, matching and enriching algorithms to enhance the data. The enhanced data can then be published back to its respective source system.
The hub supports the merging of master records, and source systems can subscribe to updates published by the central system to give complete consistency. However, this style does require intrusion into the source systems for the two-way interactions.
The Benefits of a Transaction/centralized style Implementation
The real benefit of this style is that your master data is accurate and complete at all times while security and visibility policies at a data attribute level can be supported by the Transaction style hub. You gain a centralized set of master data for one or more domains.
The Transaction style can often evolve from Consolidation or Coexistence styles.
Your MDM Implementation style
We hope this brief outline of four common Master Data Management implementation styles will help you identify the right approach for your organization.
However, before you embark on any implementation, you need to define what business challenge(s) you wish to solve with your Master Data Management system.
If you’re hampered by data that’s siloed in disparate systems, your first step should be to explore what you’d like to do with your data if you had convenient access to a single comprehensive record.
The next step is to think about who in your organization needs access to that data, and finally, do you want them to be able to access it from different devices and locations globally?
This is when it pays to take advice from Master Data Management experts. Ideally, your chosen implementation style should help you manage and maintain your most critical data, enabling you to overcome challenges and achieve positive business outcomes.
Fortunately, with all of the styles we’ve outlined, you can evolve from one to another as your company’s needs grow or your organization expands. The key factor is to get the right MDM platform to begin with so that it can develop alongside your business.