Version 2.1 February 2026
IDENTITY OF STIBO SYSTEMS
Stibo Systems
Axel Kiers Vej 11
DK-8270 Højbjerg
Find all of our office locations
PERSONAL DATA THAT WE COLLECT
The goal of Stibo Systems and its subsidiaries and affiliates, (collectively referred to as "Stibo Systems") is to provide you with a personalized Internet experience that delivers the information, resources, and services that are most relevant and helpful to you. In order toachieve this goal, we may collect personal data during your visits to understand whatdifferentiates you from each of our other users. This Privacy Statement disclosesinformation gathering and dissemination practices of Stibo Systems in connection with www.stibosystems.com and all other World Wide Web sites owned or operated by Stibo Systems (collectively, the "Site")
END USER DATA FROM THE WEBSITE
Data is generated by you when you browse the Stibo Systems Site or submit forms and give consent to receive marketing material, newsletters, or other forms of communication. The list below shows the type of personal data that is logged or sent to Stibo Systemswhen you use the Site.
• IP or MAC address.
• Click behaviour on the Site
• Time of visit and referring location (e.g. the Site or page that offered a link to a Stibo Systems page).
• Browsing data, statistical data and aggregated data on your page visits.
• Browser and device information.
• Information about marketing consent submitted through the Site.
• When you submit an online form we obtain the information you provide. This willtypically be your name, email address, phone number, title and the company yourepresent.
• CV, job application and other information you submit when you apply for a job withStibo Systems.
WE USE THIS INFORMATION FOR THE FOLLOWING PURPOSES
• To personalize your experience on our Site and present you with relevantinformation.
• To continuously optimize and improve our Site and content based on theinformation and feedback we receive from you and your activity on our Site.
• To manage consents and subscriptions to our mailing lists.
• To respond to requests received through the Site.
• To be able to send you newsletters and other marketing material which you haveconsented to receive.
• To assess whether we want to offer you a job with Stibo Systems.
• For the purpose of carrying out statistics and analytics.
LEGAL BASIS
We process personal information for certain legitimate business purposes, which include
the following:
• where the processing enables us to enhance, modify, personalize or otherwiseimprove our services / communications for the benefit of our customers.
• to better understand how people interact with our Site.
• to determine the effectiveness of promotional campaigns and advertising.
• To respond to inquiries and requests.
• To manage consents and subscriptions to our mailing lists.
Our legal basis for this processing is Article 6 (1) (f) of the GDPR.
Our legal basis for the processing related to sending you marketing material is yourconsent, cf. Article 6 (1) (a) of the GDPR. When processing is based on consent, you mayat any time withdraw your consent by using the unsubscribe feature that you find in thebottom of all of our marketing communication or you can simply follow this link and use
our contact form. Withdrawal of your consent will not affect the lawfulness of theprocessing prior to the withdrawal.
Our legal basis for assessment of your job application is your request to enter into acontract with Stibo Systems (Article 6 (1) (b) of the GDPR).
THIRD-PARTIES
In connection with Stibo System’s development, the company structure may change. Incase of a partial hand over of assets containing personal data, the legal basis for therelated disclosure of personal data is, as a general rule, Article 6 (1) (f) of the GDPR, asStibo Systems has a legitimate interest in handing over part of its assets as well as makingcommercial changes.
Aside from above, Stibo Systems does, as a general rule, not sell, trade or otherwisedisclose personally identifiable information to third-parties. However, under certaincircumstances and in accordance with applicable law, we may need to disclose yourpersonal data to the police, lawyers, auditors, courts, public authorities or affiliatedcompanies.
To fulfill the purposes mentioned above, Stibo Systems uses external partners who, on thebasis of a contractual relationship with Stibo DX provide relevant services, e.g. marketingcompanies, IT solutions and hosting of the website. Such service providers will onlyprocess personal data in accordance with our instructions pursuant to the data processoragreements entered into.
Some of the third-parties who receive personal data are based in the US which has notbeen assessed by the EU Data Protection Board to have implemented sufficient dataprotection legislation in relation to EU data-protection standards in countries outside theEU/EAA. However, US-based third-parties engaged with Stibo Systems with StandardContractual Clauses to meet the requirement of requisite sufficiency in a country outsidethe EU/EEA.
We use the following services and cookies from trusted third-parties:
Google Analytics: For website and user statistics
HotJar: For advanced user statistics and feedback
Wistia: For video analytics purposes
Hubspot: For consent management, site analytics, and subscriptions
Salesforce: For customer relationship management
Communigator: For IP business naming information
PathFactory: For contentent analytic purposes
STORAGE PERIOD
We keep personal data about customers, partners and contractors for 3 years fromtermination of the business relationship. However, correspondence which is necessary forthe purpose of documenting orders etc. and information which is a part of book keepingmaterial is kept for 5 years from the closing of the current financial year to comply withrequirements set out in applicable financial legislation.
If you have consented to receiving marketing material, we keep your personal data for 2years from opt-out. We do this to ensure necessary documentation regarding the consent.
Personal data which we have received in relation to the organization of events, exhibitionsor competitions will be deleted when the event, exhibition or competition has been held.
Job applications that do not result in employment with Stibo Systems will be kept for aslong as they are necessary, e.g. for being able to defense potential legal claims againstStibo Systems in relation to the recruitment. However, job applications will usually bedeleted within 1 year.
HOW INFORMATION IS PROTECTED
Stibo Systems has implemented security features to prevent the unauthorized release ofor access to personal data. For example, the server hosting the Site is located off-site in asecure facility, where only certain personnel have access. The server also has firewallsdesigned to protect it from outside access and to detect any intruders. Any remote accessrequires password and browser security. Please be advised, however, that theconfidentiality of any communication or material transmitted to or from Stibo Systems viathis Site or email cannot be guaranteed. If you need to send sensitive or otherwiseconfidential information to Stibo Systems, you may contact Stibo Systems.
LINKS TO OTHER WEBSITES
This Site may also contain links to other websites or advertisements for or placed by thirdparties. If you access a third-party website from a link on this Site, any information youdisclose on that site is not subject to this Privacy Policy. Stibo Systems is not responsiblefor the privacy practices of such websites, advertisers or third parties, or for the content ofsuch websites or advertisements. It is possible that these links or advertisements,themselves, may be used by third parties or others to collect personal or other informationabout Site visitors. Stibo Systems is not responsible for the privacy practices of suchwebsites, such third parties or the content of such websites. Stibo Systems does notcontrol these third parties' use of cookies, collection of information or how they managesuch information. It is solely your obligation to review and understand the privacy practicesand policies of these other websites and of these third parties.
YOUR RIGHTS
You have a right of access to the personal data, which we process and store about you,subject to certain statutory exceptions.
Furthermore, you have the right to object to the collection and further processing of yourpersonal data. Moreover, you have the right to rectification of your personal data, or torequire us to restrict the processing of your personal data.
If you so request, we will erase the personal data which we have registered on you withoutundue delay, unless we may continue the processing on another legal basis, e.g. if theprocessing is necessary to defend a legal claim or to answer on a request from you.
Under certain circumstances, you may also request that we provide you with an overviewof your personal data in a structured, commonly used and machine-readable format andrequest us to transmit such data to another data controller.
If you wish to exercise your rights as described above or if you have any questions aboutStibo Systems’ collection and processing of your personal data, please contact usby following this link and filling out the contact form.
You may at any time lodge a complaint with the competent supervisory authority.
If you wish to submit an inquiry to Stibo Systems regarding privacy or securitymatters, please complete the form on this page.
EVENTS
Stibo Systems collect the personal information you provide when making a registration foran event. The categories of information may include: name, title, business email, companyname and any preferences such as food preferences and interests/preferredsession/tracks at the event. We use this information as we have a legitimate interest to:organize/plan the event; provide confirmation and relevant information about the event ourproducts and services (Art. 6 (1) (f) of the GDPR).
At some events Stibo Systems will provide RFID badges to attendees. This allowattendees to have their badge scanned by exhibitors in order to provide consent forreceiving follow up communication regarding the event/sessions/products or services.Please note that this is optional and all attendees may refuse to have their badge scanned.
At events, whether in person or virtual, we may transfer the personal data collected tosponsoring partners, who may use this information for marketing purposes.
Personal data collected in relation to events will be deleted 1 year after the event has beenheld. Your contact information will, however, be kept for longer if you have provided yourconsent for receiving marketing material.
STIBO SYSTEMS’ RIGHT TO CHANGE THIS PRIVACY POLICY
We reserve the right to amend this privacy policy based on substantial changes in thelegislation, new technical solutions, new or improved functions and to improve the website