How Organizations Manage Customer Data Today – in Numbers

What 500 business leaders revealed about their customer information systems and strategies

THE RESEARCH

Customer data drives business decisions.

Your data struggles are not unique. Keep scrolling to see what business leaders face all around you.

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Understand your data gaps.
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Benchmark your approach.
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Find hidden opportunities.

Key findings

The devil is in the details – and in the data. But in broad terms, our research findings include:

69%

of business leaders don't fully trust their customer data

>100

enterprise organizations have over 100 systems / applications that use their customer data.

76%

of teams maintain off-system spreadsheets or shadow databases

31%

fully trust their customer information

49%

are prioritizing AI-driven products, but 28% struggle with AI adoption

70%

of employees must access between 3 and 10 systems weekly to get customer information

KEY FINDINGS

The state of customer data

#1

Where companies are focusing their energy

Business leaders know their companies have to evolve. When asked about priorities for the coming year, a lot of focus is on delivering better customer experiences, improving support and using emerging technologies like AI to get there.

The problem is that nearly all of these ambitions depend on one thing most organizations don't yet have: trustworthy, unified customer data.

49%
are planning new AI-powered products
45%
want to improve support
40%
are focused on smoother CX
50%
believe better data management is “extremely important”
#2

The obstacles that stand in the way

Leaders want to improve customer experiences and deploy AI. But their systems are fragmented. Data lives across multiple platforms. Teams build their own spreadsheets because they don't trust the official ones. Most say they can't rely on their customer data.

69%
don't fully trust their customer data
76%
maintain off-system spreadsheets
82%
need to access between 3 and 20 systems
Only31%
fully trust their customer information
#3

Poor data is costing organizations money

Data problems aren't abstract. They hit the bottom line. Organizations with fragmented customer data are losing revenue – either through missed sales opportunities or by making decisions based on incomplete information. Most companies face this problem. The cost adds up fast.

82%
are losing over $100K annually
55%
report missed opportunities or lost revenue
25%
have wasted budgets or experienced poor ROI
#4

Why existing tools aren’t enough

Organizations have CRM systems and BI platforms. But most haven't built the data governance and cleansing infrastructure to make those tools work. Teams manually validate data.

They don't verify information against external sources. Data keeps coming from multiple systems in different formats. Without standardization and automation at the foundation, all the other tools “help” amplify the problems.

42%
have automated data cleansing tools
39%
use third-party data verification
1/3
struggle with multiple data sources
Only10%
believe their data is “well integrated”
#5

Organizations know what needs to change

The leaders see the problem, and they know what needs fixing. Nearly one-third want better data accuracy and completeness. Many see how improved customer data management could drive better sales, more accurate forecasts and faster support.

So, the appetite for change is there. What's missing is the right approach to get there – one that unifies data and builds governance from the ground up.

Nearly1/3
want better data accuracy
1/3
see potential in improved data
Only3%
think their processes are “already perfect”

Over to you

Your customer data is the lens through which your business sees its market. Above, we looked at the challenges that blur that view, making it difficult to understand and serve your customers effectively. The businesses that can unify, validate and leverage their customer data will define the next era of competitive success. These insights are your roadmap to transforming how you approach customer information.

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SUMMARY

Your next move starts with the right solution

As you have seen, customer data is complex. Fragmented. Unreliable. But what if there was a way to transform this challenge into your greatest strategic asset?

Stibo Systems Customer Experience Data Cloud does exactly that.

Imagine having a complete, accurate and trustworthy view of your customers. A single source of truth that breaks down departmental silos, ensures compliance and unlocks powerful insights.

Consolidates data across your entire enterprise
Cleanses and validates customer information
Ensures compliance and data privacy
Enables powerful personalization
Supports AI and advanced analytics

Explore Customer Experience Data Cloud now

See the solution

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HOW WE GATHERED THE INSIGHTS

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Research partner
TEAM LEWIS Research
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Survey period
Q4, 2025
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Total respondents
500 U.S. Business Leaders

Respondents by job level

Respondents by role

Respondents by industry

Annual revenue of organization

Number of employees worldwide

Go deeper

How does your organization compare?

Go deeper and get a fuller picture of what you see on this page. Download our customer data index report, Blind Spots and Broken Promises.

Download now